Expensify
BOOKKEEPING & RECEIPTS
Expense reports and receipt scanning.
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Overview
Expensify automates expense reports with SmartScan receipt capture, mileage tracking, and next-day reimbursement. It works for individuals and teams, integrates with major accounting platforms, and offers its own corporate card.
Key features
- Receipt SmartScan
- Expense reports
- Corporate cards
- Reimbursements
Expensify pricing: $5 per member per month, and how to pay less
Expensify's Collect plan is $5 per member per month. Simple arithmetic: a ten-person team is $50 a month, or $600 a year.
The part worth understanding is that Expensify has historically discounted heavily for companies that use the Expensify Card for their spending, because the card earns interchange and the software becomes close to free. If you are evaluating the cost, ask about that before you sign at list price - the answer can change the bill by most of it.
What you get for the $5: receipt scanning, expense reports, approval workflows and accounting sync. It is a focused product that does one job and does not pretend to be a finance platform.
Where it fits against the alternatives. Against Ramp, which is free and interchange-funded, Expensify charges a seat fee for software that overlaps considerably. Ramp wins on price if you are willing to put spending on its card. Expensify wins if you want expense management without changing how your company pays for things, which is a real preference and worth the $5.
// Rate checked on use.expensify.com/pricing on 27 August 2026. Card-linked discounts are not published as a fixed figure - confirm with Expensify for your own situation.
Expensify pricing
// Pricing is set by Expensify and can change. We track entry pricing; verify the latest on their site.
Pros & cons
＋ PROS
- Fast SmartScan receipt capture
- Automated approval workflows
- Integrates with QuickBooks, Xero, and NetSuite
- Free tier for individuals
－ CONS
- Per-active-user pricing can add up
- Interface takes some learning
- Support is mostly self-serve on lower tiers
Expensify alternatives
Other bookkeeping & receipts tools for accounting worth comparing:
Expensify head-to-head
Frequently asked
How much does Expensify cost?
From ~$5/user/mo.
What is Expensify best for?
Expensify is a bookkeeping & receipts tool for accounting professionals. Expense reports and receipt scanning.
What are the best Expensify alternatives?
Popular bookkeeping & receipts alternatives to Expensify include Dext, Double. Compare them in our Accounting index.
Is Expensify free?
No. Expensify has no free plan; paid access starts at $5 per month. From ~$5/user/mo.
Is Expensify worth it?
Expensify's main strengths are fast smartscan receipt capture and automated approval workflows and integrates with quickbooks, xero, and netsuite and free tier for individuals. The trade-offs to weigh are per-active-user pricing can add up and interface takes some learning and support is mostly self-serve on lower tiers. For most accounting professionals it is worth trying if those strengths match your priorities.